Documenting your vintage and antique collectables is an important step in protecting your investment.
Take photographs: The first step in documenting your collectables is to take clear, detailed photos of each item. Photograph the item from all angles and take close-up shots of any important details or markings. It’s also a good idea to take a photo of any documentation or certificates that came with the item.
Keep records: In addition to photos, it’s important to keep records of each item, including its provenance, condition, and value. This information can be recorded in a spreadsheet or database, or in a physical notebook or binder. Be sure to include any appraisals, receipts, or other documentation you have for the item.
Get valuations: To ensure that you have an accurate record of your collectables’ value, it’s a good idea to have them valued by a professional. Look for a reputable appraiser who specialises in your particular type of collectable. Keep a copy of the valuation on file and update it periodically to reflect any changes in value.
Store your items securely: In addition to documenting your items, it’s important to store them securely to prevent damage or theft. Consider investing in a secure safe to keep your most valuable collectables safe.
Review your insurance policy: Finally, it’s important to review your insurance policy to ensure that your collectables are adequately covered. Some policies may have limits on the value of individual items or on the total value of your collection, so read the fine print and terms and conditions carefully. If you have any questions about your coverage, contact your insurance provider.
However - please do not use this list of tips as a substitute for professional advice - make sure you contact your own insurer and discuss your specific requirements in detail, and ask for their instructions on the specific documentary evidence that they will accept as part of their insurance coverage of anything valuable. Our list is not professional advice, is not exhaustive and we cannot be held responsible for any errors or omissions.